1. Create your event concept and let us know
Do something that you’re passionate about and will generate excitement and engagement from others.
A catchy name will help. Puns can work. So can alliteration (words beginning with the same letter: Super Size Scavenger Hunt for instance). Please consult the Event Guidelines section to ensure your idea is in line with our policies, values and goals.
2. Confirm your event details and create a plan
Confirm a venue well in advance. It’s also a good idea to see if any other events are happening in the community at the same time, so you’re not competing for attendance.
Make an event plan. Think about all the steps you have to take to coordinate and promote your event. Create a work-back schedule from the event date itself.
Once you have your concept, it’s time to fill out your Event Application and send it to us.
3. It’s a fundraiser!
How will you raise money and secure funds? Are you selling tickets? If so, where will they be available? How will you track guests? EventBrite can be a useful tool. Perhaps you’re running a silent auction, or simply asking people to donate money. There are dozens of ways to make it fun.
You are responsible for collecting all fundraising and sponsorship monies. Please remit one cheque of all the proceeds of your event to United Way Winnipeg (see Payment section for details).
4. Keep it legal
You may need permits, licenses and/or insurance to do what you’re planning. Check with the City (call 311). All events in support of United Way Winnipeg must abide by all Manitoba gaming and liquor laws.
Please refer to the Liquor, Gaming and Cannabis Authority of Manitoba at lgcamb.ca
United Way Winnipeg can act on your behalf to obtain a gaming (raffle) license if required with a minimum eight weeks’ notice. Contact email@example.com to begin the process.
Once you’ve registered your event, we will provide you with a letter of support. This is often helpful, and in some cases required, when securing a venue, auction prizes and sponsorship, and may be required to obtain permits and licenses.
6. Promote it!
We can supply United Way Winnipeg-branded banners, coin boxes, brochures and stickers to enhance your event. We cannot create custom materials.
If you’d like to use our materials, please make sure to complete the “Promotional Materials” area of the Event Application when registering your event, and a member of our Events Team will contact you when these items are ready for pick up.
For use of our logo, please refer to the Event Guidelines.
Consider sending a “Save the Date” email to your audience, raise awareness with posters, submit your event to online events calendars, and use your social channels to spread the word. We’ll even amplify your reach. United Way Winnipeg has over 24,000 combined followers and can mention your event, website or event page.
Email firstname.lastname@example.org to request a mention.
7. Say thanks!
“Thank you.” These are perhaps the two most important words in fundraising. Thank guests, sponsors, volunteers, service providers, and supporters. They’ll appreciate the recognition and remember it should you wish to work with them again in the future.